An Introduction to Travel and Subsistence Expenses

For every company, big or small, travel and subsistence is an important thing to manage. In this age and day any employee might be in the situation when they need to go on a business trip. So, what is travel and subsistence expenses exactly? It is an approximate calculation of the cost of spending on a business trip. This includes travel expenses, hotel, meals and any other details. Travel and subsistence expenses depend on how long the travel is going to be. By this criteria, we can divide them into two types: long and short travels. Difference between these two will just be things included in your trip. The main difference is in two employment structures: self-employed and employees. Do not get confused if you just moved from one structure to another. This article aims to make everything about travel and substance expenses clear.

1.What do they have in common?

 For both any expenses must be strictly business related. Business trip is not the same as you going on a vacation. When you are going on a business travel, any expenses are exclusively aimed for your job and tracked by your company. If you are the one who is making the list of expenses, deduct anything not connected to business. There’s everything for your comfort, but it never includes personal expenses. This should not be surprising, because companies usually reimburse or fund your travel, so they should know exactly what budget to consider.

2. Differences:

 if you are self-employed, your travel and subsistence expenses include travel costs, food and drink during your stay and also, during your travel in case it’s more than couple of hours. apart from this, your company will also provide overnight accommodation. Sometimes you are given the budget and can choose the hotel yourself. As we have already said, any personal expenses will not be included. For self-employed companies, travel and subsistence usually do not pay for parking or any penalties.
For limited companies, everything that is included in self-employees is included for them too. The difference is that when you are an employee on a business trip you are separated from the company, which means that you are claiming those expenses from the company. In this case, expenses will mostly be reimbursed.

Of course, travel and subsistence expenses should be discussed with the company itself. Most of the time you will have the chance, if this is the case, to personally discuss every detail of your travel with the manager. It should be done within a month before the travel. Every company has rules and policies for events like this. First of all, read them carefully and if you think that there’s something you need and is not included, talk to the head of your company. Policies can be changed if you request something necessary for your business trip.

Timesheet Softwares: Paper And Pen Are No Longer Needed

Nowadays, most companies and firms use timesheets to measure working hours of their employees and determine their salary according to time they spend working. Timesheets were first used in the middle of 20th century by lawyers and after that they are becoming more and more popular. Today, in the world of technologies, companies use employee timesheet software and they are quite effective.

Nowadays, almost every company in the world—not just law firms—pay their employees on an hourly basis. If they do not do that,  they frequently use timesheets to have a clear vision of how often employees are working and what is their productivity rate.
Time is Money! We all know that time is one of the most valuable in any kind of businesses. That is why it’s important to have a sense of how your employees organize their working time. With employee timesheet software, tracking time became easier and faster. We do not need papers and pens for this job anymore.
Today, employee timesheet software automatically inputs employees’ work time and creates an organized deliverable. This form can be seen by head of the company or any authorised body. Clients can also use the software when paying for services and creating an invoice.

Employee Timesheet Software Market
When you start researching employee timesheet software suitable for you, one of the first things you’ll see is the wide array of choices. This comes with both positives and negatives. The main advantage of wide range of choices is that you can always find that one software that suits your needs and requirements almost perfectly. On the other hand, the abundance of software solutions can make a decision making process really complicated, especially when you are not completely sure what you are searching for.

Why You Need Timesheet Software?

Why these softwares are becoming so popular? Answer is easy. Here are some mains benefits of having timesheet software:

● You can monitor your employees

● You can see a big picture - Using timesheets you can see what problems your employees have, what are they doing wrong and what can be improved. In fact, timesheet data can also help you get much better insight into the working process. It is easiest way to have an eye on working environment in your company.

● You can improve time management skills by seeing the problem - Timesheets used to help determine payroll, but not much else. Nowadays, they’re used for detailed time organization as well. Data that can be provided using timesheet can be used to measure productivity, the amount of money you should pay your employees and have a sense about what problems they have related to time management. Modern employee timesheets software solutions have advanced time tracking features. This will help your teamwork at its best. No matter how complicated things get, you’ll always remain in control of the situation.

All You Need To Know About Vendor Software Systems

Nowadays, most of the companies have several, or in some cases hundreds of vendors. They provide services and good to the company. Some of them work on temporary contract, others have fixed rates, there are vendors who are paid on hourly basis. And all of them require a proper management. When vendor management was done separately and on paper, it was extremely time-consuming. However, today, you can forget a pen and paper and long hours calculating which vendor should be paid today and which tomorrow. Vendor management software is a good way to save your time and energy.
What is vendor management system?

Vendor systems helps you or your company to coordinate and plan the whole relationship between an employer and vendors. Vendor management is broken into several parts. Firstly, this ensures that all requirements and duties are clear so vendors know what they should do and how. After goals are set, the company should choose the best vendors. After that vendors need to be constantly monitored to make sure they meet specific requirements and goals.

How can vendor management system software help companies?
Managing all the vendors is very time consuming process. Vendor management software can help your company in several aspects, such as:

• Vendor management make it easy to make payment operations. Using the software, your centralize billing and invoicing process;

•  Vendor management systems reduce time needed to hire vendors;

• Vendor management system helps company to monitor and manage work done by vendors.

With a wide range of options choosing an ideal management software can be very overwhelming. Here are several key features this software should have.

System Should Be Easy To Use

The main advantage of this management software is that the system makes it easy to monitor and coordinate your relationship with vendors. And if the software you have chosen is difficult to use, what is the point of investing money in it? Your managers should find it very easy to work with the system and the software itself should be adjustable and flexible.

System should be easy to integrate

For working properly, every software needs to be connected to other programs you use to run the company. It can not work in vacuum. The vendor management software should be able to adapt to the programs and systems already used in the company. It is important to integrate your vendor software in already existing payroll system, to make sure that billing and invoicing procedures are transparent and done on time.

System should be able to fill specific requirements

Some industries require specific functions to match with regulations and requirements. Before choosing vendor software system, make sure that it can match with your company's special needs.
 

Video Management System Software

There are some basic skills you will need to know no matter what in this day and age. Some of this skills may not be directly connected with your occupation, but trust us, at some point in your life you will need them regardless. One of them is working with technologies. And by saying that we don’t just mean that you need to know how to turn on your computer and charge your phone, you need to do some more advanced things like get what you want from it. If you are filming a video for your website, or you are just installing a security camera in your house, you will need to know how to manage something called VMS software. This is one of those skills we were talking about, it is essential for your everyday life, unless you want to live like a caveman.

So, what is VMS software? It is an abbreviation, as you can tell and refers to video management software that is usually installed on your computer and allows you to view cameras, one or multiple at the same time, record videos and many other things. This software is useful not only for your house, but also for larger organizations. Before you buy and install a video management software in your device, look into some details:

· Operating system: some operating systems will allow more video management software applications, some of them just won’t run. So, before you buy any of them, make sure that your device’s operating system will work with the VMS. Most of them run on Windows. 

· Storage – depending on where you are going to install the video management software, storage will be more or less important. For house security, you won’t need that much storage, but you will still need to make sure that you always have enough space to save urgent recordings. In case of the big business, company or the organization, you should be more concerned about the storage. Servers usually get the large amount of storage with hard disks. Our recommendation would be to approximately calculate how much storage you will need to estimate your expenses on it.

· Size: size of the VMS indicates how many cameras you are going to install. This usually depends on who big your company is. There are three major sized that video management software come in: small sized installation, medium sized installation and large sized installation. The volume of cameras starts from 20 for the small sized installations and can go up to as many as you need for your corporation.

VMS is an affordable and efficient system to keep track of what’s happening in your organization. Usually, it does not take much hassle to install it, if it’s done by professionals. VMS will keep you and your company, house or corporations safe and secured.

How To Recruitment Process Outsourcing system

As a human resource manager you are always under the pressure, asked to always provide good quality of recruitment and come up with new ideas for better management. So, if you are the one who is looking for some innovational ways of recruitment process, this article will be helpful for you. We will be talking about recruitment process outsourcing.

Before we go any further, let us define recruitment process outsourcing for you. It is one of the new forms of business process outsourcing. In this process employers transfer all or part of its recruitment processes to somebody else, so called external provider. As you can already tell, recruitment process outsourcing is not a traditional way of recruitment, it is rather new. Actually, it has been around for just about ten years, no more.

What are some benefits you, as an HR and the part of the company, are going to get from this type of recruitment?

Reduced costs

No doubt, recruitment and staffing is important for the company, but it consumes too many resources, including time and costs, of human resource manager. This is why many companies nowadays choose Recruitment Process Outsourcing, also called RPO. RPO provider will help you find better ways to hire and recruit people, with less effort. some companies spend a fortune on job boars, headhunters or waste most of their money on high turnover rates. Other lack advanced technologies, what makes them waste their time on long hiring process. Do not stress out, let provider to this job for you.

Consistency

with very company recruiting the way the like, candidates are confused most of the time during the process. They have been to many interviews, but something new kept happening every single time. Now they don't know where they stand, what's going to happen next and how to prepare themselves for this process. To say it shortly, recruitment process became unpleasant for them. With RPO you can easily deal with this problem and make more candidates willing to apply. RPO provider will make this process consistent and predictable. Other than candidates, this is also really good for the organization itself. With RPO everyone knows how candidates are chosen and hired.

Increased candidate quality

good candidate is so much more than just suitable education and experience; every human resource manager knows this. However, often they get so many candidates that it becomes impossible to really look for the great ones. When you are choosing a person to hire, you really need to look into their characteristic and past achievements. This becomes easily possible with RPO methods.

Experience

this particular one may not apply to big organizations with a lot of experience, but may be the key point to start-up businesses. Chances are you are not that experienced in requiting and you need someone skillful to help you with this process. With RPO provider you will avoid common mistakes inexperienced HRs make.

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Time and Attendance Systems

If you own a business, big are small, it gets harder and harder to manage time and attendance as you employ more people. What can help you with dealing the problems is time and attendance systems. You have never heard of them? Time and attendance systems a way to track and record working hours of employees. These systems can also serve as a proof of attendance. We will try to guide you through these systems to help you find your fit.

Just checking boxes when arriving or leaving your work doesn’t really work well anymore. People tend to forget small things like this and so, this old-fashioned time and attendance system might often misguide you. To make sure your company chooses the right system, just follow this list:

1. Purpose: first of all, think about why do you need time and attendance system? What do you want it to do? What will it improve? Answer all of these questions by yourself before talking to anyone else. Before you actually start choosing the system, you need to know what you are looking for.

2. User friendly: after clearing the purpose for yourself, make sure it’s clear to your employees, too. The key point of your attendance system should be accessibility. Employees should be willing to work with it. Think about what type of the system might work the best for them. Some systems can be easily customized, which will help you get exactly what you need.

3. Choosing: when choosing it, consider several things. Remember that not all suppliers are the same. Some companies have full ownership of a software and some just re-sell it, so they don’t need to support the cost. Also, make sure you know who is responsible to making any changes to the system in case you need it. Some systems are quite complicated, so do not just rely on your skills.

Costs: costs for the time and attendance system varies strongly. Sometimes it depends on the developers, on features the system has and its lifespan. But sometimes it depends on how big your organization is. You may be able to approximately calculate cost for this system considering how big your business is.

Traditional ways of keeping track of your employees’ attendance is becoming less popular. Those ways are now replaced with online or digital systems. With Time and Attendance Systems you can easily track things like schedules, time-tracking, time off management and so on just by accessing it with your computer or a mobile phone. You won’t need manual time cards anymore. Moreover, it reduces chances of any kinds of errors, which is so common when you do it by hand. This way you won’t have to spend a lot of time collecting the information and then analyzing it, software will do it for you. Data can also be instantly transferred to your personal computer.  

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Benefits of Vendor Management Services

A vendor is an individual or business which provides goods and services to an organization. The organization could have a single, dozen or even hundreds of vendors all with different contracts and pay rates that are managed by a vendor manager. Vendor management enables a company to optimize its value from the vendors through their contract period and to control costs by avoiding unnecessary risks. There is more to vendor management than getting the lowest vendor price for a product. It's more about managing the relationship between the suppliers and the business to ensure that there is a mutual benefit to both parties. With the appropriate vendor management services at work, a business will enjoy the following advantages that would enable it to achieve its goals:

1. Control in the hiring process

By the use of Vendor Management System, each step in the recruitment process becomes transparent, and everyone including the vendors gets to know the status of each application. The entire process can be monitored from a single platform, and therefore there are no surprises of the results of choice. The vendor is also an integral part of the hiring process as he uses the same VMS functionality. It keeps the buyer/vendors relationship balanced and all their goals aligned.

2. Improved performance of suppliers.

Employers are looking to reduce the number of vendors without significantly compromising the quality of the products. In the process, supplier performance is enhanced by being continually reviewed. There is an improvement in the buyer/vendor communication and also the manner of how goods and services are delivered to the customer. Continual review of the supplier may drastically reduce service problems and failures. A penalty is likely to be activated in the event where problems arise.

3. The assurance of contracts.

In the event where there is a breach of contract between the buyer/vendor, penalty charges are applied. Where there are legal obligations in areas such as staffing, the manager of suppliers will ensure that these requirements are met.

4. Improved profit levels

By identifying the most appropriate vendors, a company can enhance its profit levels since some vendors are capable of providing quality products at a lower price and also at better terms of sale. The total procurement cost is, therefore, reduced by identifying the areas that would save money on purchases and also the tune up of the entire purchasing process.

5. The customers that use your company for vendor management are likely to be converted into your most loyal customers for an extended period as they value your time and good quality of services. Entrusting you with the responsibilities of a middle man portrays that they trust your company in the satisfaction of their needs.

Vendor management services are commonly accessible in a staffing business environment, especially when a corporation employs a lot of temporary staff. A majority of these VMS consultancies will provide the services pointed above by the use of both its staff and the employment of computer software that is mainly known as the vendor management services.

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